Vendor Safety Questionnaire Form
A safety questionnaire checklist form for evaluating vendors and contractors. Sections include certification, policies, HSE management systems, risk-assessment, emergency response, incident reporting, and more. Checkout the Forms Library »
What is a Vendor Safety Questionnaire?
A Vendor Safety Questionnaire is a checklist for evaluating the overall safety competence of a potential vendor, sub-contractor, or other third-party group or organization.
The form can be used to collect vendor’s safety data including their safety procedures, Workers’ Compensation Experience Modification Rate (EMR), OSHA Total Recordable Incident Rate (TRIR), OSHA citations, environmental spill information, and more.
Typical vendor safety questionnaire questions will review topics like:
- Certifications
- Policies
- EHS Management Systems
- Sub-Contractor Management
- Risk Assessment
- Safety Experience
- EHS Communication / Training / Awareness
- Emergency Response Plans
- Reporting Procedures
- Orientation Programs
- Drug & Alcohol Policies / Procedures
- Safety Meetings
- Training Programs
- EHS Inspection Programs
- Professional EHS Support
- Business Conduct
- Security
This form is a sample report which can be imported into your KPA Flex account. All forms including this one can be easily modified to fit your organization's policies and procedures.
Don't have a KPA Flex account? Download the printable Vendor Safety Questionnaire PDF form so your team can fill out a paper copy.
Top Features of KPA Flex Reporting
Check out the Forms Overview or learn about specific features:
Form Builder »
Start from a pre-built template or design your own form from scratch.
Offline / Mobile Reporting »
Once team members have downloaded the app, they can fill out reports offline - including attachments! The report will automatically upload once connectivity resumes.
Follow-Up Tracking »
Assign follow-ups within a report and track incomplete items.
Permissions »
You decide who can submit reports, view responses, and more.
Alerts & Notifications »
Setup individual or group notifications for certain reports. For example, you may want notifications for critical issues but not minor ones.
Analysis Tools »
KPA Flex automatically generates rich analytic tools so you can filter, visualize, and export all the data you're collecting.
Participation Reports »
Run participation reports to see who is submitting reports and when they're being submitted.
Electronic Signatures »
Collect electronic signatures when your team fill out reports.
Multilingual »
Forms filled out through the web browser can be automatically translated into 100+ languages.
Revision History
As your team edits a report, the system will automatically track what was changed, the author, and the date.
Data Lists
As projects, locations, etc change, the form will automatically update to include the latest options.
Auto-Hiding Fields
Clicking "Does Not Apply" dozens of times is counter-productive. Instead, hide questions that don't apply.
Sub-Reports
Some forms can be extremely complex, but that's no problem in KPA Flex. Setup sub-reports to make it easier to fill out in sections.
Reporting
Collect reports from your team in the field. Use a pre-built form or design your own. Setup instant alerts for problems.
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Training
Track training statuses and assign computer-based training. Design your own lessons or use the pre-built 2020 trainings.
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Resources Library
Share documents like operating procedures with your team in the field. Make documents available offline.
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Open-Task List
Each team member has an open-task list for inspections, training, acknowledgments, and more.
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Mobile Apps
Use the free iPhone / iPad / Android KPA Flex apps for offline reporting, offline resources, qr-code scanning, and more.
