Create forms for your team to fill out including photos, attachments, signatures, GPS, follow-up tracking, offline reporting, and alerts.
With KPA EHS Forms you can easily create and deploy forms for your team to fill out. Once you've created a form using the form builder, it will be available for your team to fill out either through their web browser or the KPA EHS apps. As your team fills out their reports, you can setup automatic notifications to know exactly when a report is submitted. Then jump on KPA EHS to search and analyze all of the forms you're collecting.
Whether you build your own forms or start with a pre-built template, you can get your form in KPA EHS in just a few minutes. All forms are created through the online form builder which lets you add questions like text-boxes, attachment fields, signature fields, and more. Once you create your form, you decide who can fill it out and who can see responses. Learn More »
Once you've created your form, your team can access it through their web browser or through the free iPhone and Android KPA EHS apps available on Google Play and the iTunes App Store. For users with limited connectivity (especially out in the field) they can sign in to the KPA EHS app and it will automatically download their forms in advance. Later they will be able to fill out forms (with photos, videos, and other attachments) without an internet connection. The app will keep checking for connectivity and will automatically upload submitted reports as soon as connectivity resumes. The "Recent Reports" screen shows which reports have been uploaded and which haven't. Learn More »
When your team is submitting a report, they can also assign follow-ups to themselves or other team members. Once the report is submitted the system will automatically notify the assignees and assign them an open task to resolve the follow-up. Pending follow-ups can be closed out or can be re-assigned to other team members. Administrators can run pending follow-up reports to keep track of open issues. Learn More »
Anyone who has permission to view form responses will be able to setup email and/or push notifications when a report is submitted. Administrators can also create group notifications - for example, you might want to email all managers if an Incident Report is submitted. Learn More »
Your team can also search, filter, and analyze form responses as they're coming in, real-time (assuming you've granted them permission). The system will allow you to search by any field on the form and will generate charts and graphs using the different data points. Data can also be exported to PDF or an Excel spreadsheet. Learn More »
Check out the Forms Overview or learn about specific features:
Start from a pre-built template or design your own form from scratch.
Once team members have downloaded the app, they can fill out reports offline - including attachments! The report will automatically upload once connectivity resumes.
Assign follow-ups within a report and track incomplete items.
You decide who can submit reports, view responses, and more.
Setup individual or group notifications for certain reports. For example, you may want notifications for critical issues but not minor ones.
KPA EHS automatically generates rich analytic tools so you can filter, visualize, and export all the data you're collecting.
Run participation reports to see who is submitting reports and when they're being submitted.
Collect electronic signatures when your team fill out reports.
Forms filled out through the web browser can be automatically translated into 100+ languages.
As your team edits a report, the system will automatically track what was changed, the author, and the date.
As projects, locations, etc change, the form will automatically update to include the latest options.
Clicking "Does Not Apply" dozens of times is counter-productive. Instead, hide questions that don't apply.
Some forms can be extremely complex, but that's no problem in KPA EHS. Setup sub-reports to make it easier to fill out in sections.
Watch this quick overview of the KPA EHS system.
Watch this walk-through of the KPA EHS system.