Analyzing Form Responses

Easily search, filter, and visualize the reports your team is filling out. Export to Excel, download a PDF, or schedule a report in seconds.

View Form Responses

Once a report is submitted it will automatically trigger any individual or group-notifications and can be seen by anyone who has access. Each report can be exported to PDF or forwarded as an email attachment. The response will include:

  • Who filled out the form
  • When the report was started, submitted, and received by KPA EHS
  • How long it took the report to be filled out
  • The GPS location of the report (plus a map)
  • The weather conditions, wind, & temperature
  • The answers, photos, and other response information
  • The revision history including revision date, person who made the change, and what they changed
View a Form Response
View answers, weather, location, duration, & revision history
Form Response PDF
Export a form response to PDF for print/email
Searching Responses
Quickly look through form responses
Forms Filtering Responses
Search your form responses by date, observer, & more

Analyzing Form Responses

Each form also provides an analysis page where you can search for responses, filter, sort, and visualize the data in countless ways.

Filtering Responses

KPA EHS automatically generates a filter for every question in your form. For example, if you add a "Severity" question with Low, Medium, and High options, then you will be able to search for all responses where "High" was selected. If you add a "Location" select field to your form then you will be able to search for all responses with "Dallas" selected. You determine the questions and what options your team can choose.

You can also search by date, open follow-ups, observer, or even the observer's profile information. For example, search for all responses submitted by employees with the job title "Field-Tech". Filters can also be combined - so you could search forms submitted by "Field-Tech" employees with "Dallas" selected as the location.

Forms Analysis Graphs
Generate charts and graphs from your form responses
Forms Analysis Map
Create GPS-based maps from your form responses
Analysis Chart PDF
Export charts and graphs to PDF for print/email

Visualizing Responses

Once you've narrowed down which responses you want to view, you choose how to view the data. Once again the system automatically creates visualizations for nearly all questions in your form. For example, you can view responses as:

  • Individual Results - see one response per row and choose which columns (aka questions) you want to include
  • Excel - All Fields - dump all of the data into a giant Excel sheet
  • Excel - Specific Fields - choose which columns get downloaded into the Excel sheet
  • GPS Mapping - the GPS location of each form response is shown on a live map
  • Observer - see bar and pie graphs showing which team member have filled out the most-to-least reports
  • Charts & Graphs - select fields automatically graph the most popular answers as both a bar graph and pie chart
  • PDFs - send any of these reports to PDF for easy printing & forwarding
  • Scheduled Reports - schedule any of these reports to be automatically sent to your or your team periodically
Observer Reports
Run observer reports to see whose filling out forms.
Forms Analysis Report PDF
Export your form responses to a PDF report
Download Forms Spreadsheet
Download form responses to Excel spreadsheets
Participation Report
Run a participation report to see who's done what
Check out the forms library.
Check out the forms library.

Top Features of KPA EHS Reporting

Check out the Forms Overview or learn about specific features:


Form Builder »

Start from a pre-built template or design your own form from scratch.


Offline / Mobile Reporting »

Once team members have downloaded the app, they can fill out reports offline - including attachments! The report will automatically upload once connectivity resumes.


Follow-Up Tracking »

Assign follow-ups within a report and track incomplete items.


Permissions »

You decide who can submit reports, view responses, and more.


Alerts & Notifications »

Setup individual or group notifications for certain reports. For example, you may want notifications for critical issues but not minor ones.


Analysis Tools »

KPA EHS automatically generates rich analytic tools so you can filter, visualize, and export all the data you're collecting.


Participation Reports »

Run participation reports to see who is submitting reports and when they're being submitted.


Electronic Signatures »

Collect electronic signatures when your team fill out reports.


Multilingual »

Forms filled out through the web browser can be automatically translated into 100+ languages.


Revision History

As your team edits a report, the system will automatically track what was changed, the author, and the date.


Data Lists

As projects, locations, etc change, the form will automatically update to include the latest options.


Auto-Hiding Fields

Clicking "Does Not Apply" dozens of times is counter-productive. Instead, hide questions that don't apply.



Some forms can be extremely complex, but that's no problem in KPA EHS. Setup sub-reports to make it easier to fill out in sections.

KPA EHS in 60 Seconds

Watch this quick overview of the KPA EHS system.

10 Minute Walk-through

Watch this walk-through of the KPA EHS system.