Assign follow-ups when filling out a form, then run status reports to what is still open. The system automatically sends the assignee an alert plus an open-task.
Within any KPA EHS form, there is a "more" button to the right side of each question which allows you to add additional notes, attachments, and assign follow-ups. You can also add a follow-up question to the form itself and make it required for your team to fill out. Each report may have any number of follow-ups.
Once a follow-up is assigned, it will automatically email and/or send a push notification to the assignee informing them of their new assignment. The system will also create a follow-up task in their open-task list leaving them one-click away from quickly marking the issue resolved.
Team members can also assign due dates for follow-ups. Once an open follow-up meets its due date, it will become "overdue" and will show in red on the open-task list. The follow-up status report will highlight overdue items for easy visibility.
Once the assignee clicks the follow-up task, it will take them to a split-screen page where they can view the report and mark the follow-up as closed. You can also allow (or require) team members to attach photos or sign the resolved follow-up. Alternatively, the assignee may re-assign the follow-up to another team member with a note. The entire assignment, message, attachment, and signature history for the follow-up can be viewed within the form response.
Run a follow-up status report at any time to see which issues are open, closed, or over-due. Administrators can also setup a scheduled report to receive open follow-up reports daily/weekly/etc.
Check out the Forms Overview or learn about specific features:
Start from a pre-built template or design your own form from scratch.
Once team members have downloaded the app, they can fill out reports offline - including attachments! The report will automatically upload once connectivity resumes.
Assign follow-ups within a report and track incomplete items.
You decide who can submit reports, view responses, and more.
Setup individual or group notifications for certain reports. For example, you may want notifications for critical issues but not minor ones.
KPA EHS automatically generates rich analytic tools so you can filter, visualize, and export all the data you're collecting.
Run participation reports to see who is submitting reports and when they're being submitted.
Collect electronic signatures when your team fill out reports.
Forms filled out through the web browser can be automatically translated into 100+ languages.
As your team edits a report, the system will automatically track what was changed, the author, and the date.
As projects, locations, etc change, the form will automatically update to include the latest options.
Clicking "Does Not Apply" dozens of times is counter-productive. Instead, hide questions that don't apply.
Some forms can be extremely complex, but that's no problem in KPA EHS. Setup sub-reports to make it easier to fill out in sections.
Watch this quick overview of the KPA EHS system.
Watch this walk-through of the KPA EHS system.