The OSHA 300 Form is an annual log of injuries, illnesses, and deaths for an organization, and is managed by KPA EHS's OSHA Case Management software.
An OSHA 300 Form is an annual log of recordable, work-related, injuries and illnesses for an organization.
The most common example of an OSHA 300 Form is the sample document available on OSHA's website. This document includes the form 300, form 300a, and form 301 - all of which must be tracked per establishment at an organization.
These OSHA forms must be kept for at least 5 years.
For larger organizations with multiple locations, both the OSHA Form 300 and the OSHA Form 300a must be tracked per "establishment". OSHA defines an establishment as "An establishment is a single physical location where business is conducted or where services or industrial operations are performed..."
A work-related injury or illness is considered recordable if any of these are true:
See the OSHA website for details.
In general, an organization must keep an OSHA 300 Form if:
Organizations with 11+ employees may be exempt if they work in a low-risk industry like retail, finance, etc. (learn more)
Contact your nearest OSHA office to determine if an OSHA 300 Form is required for your organization.
Most organizations do not need to submit their logs to OSHA, but the logs must be kept on file for 5 years.
Organizations only need to regularly submit their logs if:
Typically the logs must be submitted electronically by March 1st of the following year.
Additionally organizations must report fatalities within 8 hours and any amputation, loss of an eye, or hospitalization within 24 hours.
KPA EHS's OSHA Case Management software is the easiest way to track and manage OSHA Forms 300, 300a, and 301 over time.
When a recordable incident occurs, OSHA requires three forms to be filled out - OSHA 300, OSHA 300a, and OSHA 301. Each of these forms contains redundant information which can make it difficult to track and keep in sync.
With KPA EHS you fill out a single form per incident and all three OSHA forms are automatically updated with the latest data. At the end of the year, KPA EHS's OSHA Case Manager will warn you if any fields are incomplete. Historical data is maintained automatically so you'll have no issue keeping the data for OSHA's requirement of 5 years.
Schedule a demo to learn more about KPA EHS's OSHA 300 Forms and Case Management software. Our team can walk you through the software and set up a free trial so you can try it yourself.
Watch this quick overview of the KPA EHS system.
Watch this walk-through of the KPA EHS system.