For some trainings, you may wish to offer an online version of the training. This allows employees to complete training at their convenience and at any location.
NOTE: It’s important to understand the difference between a
Lesson and a Training in KPA EHS. Trainings may or may not be associated with a lesson.
To create a lesson:
There are four types of modules that you can include within a lesson: Video, Document, Text, and Quiz. You can include multiple videos, documents, quizzes, etc and the modules can be shown in whatever order you prefer.
Each module has a title which is shown on the left-side menu when the lesson is being completed.
All modules allow you to set a “minimum seconds”. This number of seconds determines how long the employee must view the module before it is considered complete.
For example, if you set minimum seconds to 180 for a PDF document module, then the employee must have that PDF showing on screen for at least 3 minutes to complete that modules and ultimately pass the training.
You may optionally set the minimum seconds to “0” if you don’t want to required a minimum amount of viewing time.
NOTE: Be careful that you don’t set the time too long. It will be very irritating for someone if they’ve carefully read a document, yet are required to look at it longer for no reason.
Video modules allow you to embed a YouTube video within the lesson.
Once you have created your video, you need to upload it to your company’s YouTube account. It is not possible to upload the video directly to KPA EHS. YouTube is very good at efficiently streaming video, so we use their service.
If you don’t have a company account, then you can
create one for free. If the video is not for public use, then make sure you set it to be “unlisted” (instead of “public”).
Once you’ve uploaded the video, simply copy & paste the URL for the video into the “YouTube Video” textbox. The video will be linked automatically.
Data Rates – Keep in mind that streaming YouTube videos can use a significant amount of data for mobile devices that are not connected to WiFi. For example, a 5 minute video played at 480p (quality) will use an average of 20 MB of data.
Document modules allow you to upload a Word Document, PowerPoint presentation, or PDF. This document is then shown to the employee and they are able to view it within the lesson (using a Google Docs viewer).
Text modules allow you to type (and format) text for the employee to read.
Quizzes allow you to verify that an employee has learned the necessary information from the training session. You can create one or more multiple-choice questions for the employee to answer.