Composed Trainings

OVERVIEW

With Composed Trainings, you can compose an all-encompassing Training Topic that is satisfied only when other individual trainings have been completed. 

Most trainings are completed in a classroom or online by taking a lesson. But some trainings – especially certifications – are not taken directly. They are achieved by completing several other trainings.

For example, let’s look at Forklift Certification. To be certified, an employee must complete a classroom-based training and a hands-on evaluation. To set this up in KPA Flex, we’ll create three trainings:

• Forklift Classroom – This is a regular training that is either completed online or in a classroom.
• Forklift Evaluation – This is another regular training that must be marked complete by an instructor.
• Forklift Certification – This is a composed training where the employee must complete Forklift Classroom then Forklift Evaluation (in order). Once both of these trainings are complete, Forklift Certification will automatically be shown as “complete”.

CREATING A COMPOSED TRAINING

Here’s how to create a Composed Training in KPA Flex:

• Navigate to Training > Edit Trainings
• If the individual Training Topics you want to include in a Composed Training have not been created yet, do that first.  Check out the article here for more information about adding a new training.
• If the Training Topics are already in place, click the button in the top right corner.

NEW COMPOSED TRAINING

• Title – The name of the training
• Highlighted On Profile – Select “Yes” if this training is a certification that should be highlighted in green at the top of the employee’s profile (when completed).
• Attachment in App? – Select “Yes” to include training attachments within the “My Profile” page of the mobile app.

WHO IS THIS ASSIGNED TO?

• There are three ways to assign training in KPA Flex – Everyone, None, and Limited.
• Everyone – Select this option if the training topic will be required for ALL employees.
• None – Select this option if the training topic is not required for any employee.  This could be used to keep track of training completion for a topic but is Optional for an employee to complete.
• Limited – Select this option to assign the training to a group of employees based on certain conditions, like a Job Title, Location, or Line of Business.  This can also be used to assign the training to a list of specific individuals.
• NOTE: At the bottom of this section, you will see how many employees match these conditions.
  • When assigning the Composed Training to employees, leave the individual training topic assignment set to None.

REQUIRED TRAININGS

• Select the required trainings that must be completed to satisfy the Composed Training

REQUIRED TRAININGS ORDER

• Determine if the trainings need to be done in a specific order
• If Allow Any Order is selected, Employees who are assigned the training will have all Required Trainings appear as an Open Task.
  • This will allow the Employee to complete each training in whatever order he or she wants.

• If you Specify The Order, the Employee will only see the next required training in their Open Tasks.
• You can drag and drop the topics to change the order of completion.

• Click Save Changes to complete the creation of the new Composed Training Topic

COMPOSED TRAINING EXPIRATION

• Expiration of a Composed Training topic is based on the Schedule settings of the individual training topics that are required.
  • The Composed Training will expire when any of its sub-trainings expire.