KPA EHS comes with a few pre-packaged reports such as the “Near-Miss Report”. You can change the order of these reports, hide, edit, or even delete them.
Most likely, you’ll want to create your own report (aka Form) in order to collect company-specific data. Here we will walk through the creation of a simple Audit Report. The questions will be different on your report, but this should give you an idea of how you would go about creating your own report.
Now you need to add questions (aka fields) to your report. There are many types of questions:
Now the user can select a “Quality” rating.
Now let’s have the user enter a description.
Now we have a quality field and a description field. We only want to show the “Description” field if the “Quality” is set to “Poor”. Here’s how:
Now the description field will only show up if “Quality” is “Poor”. Instead of listing “N/A” over and over, this allows us to only show fields when they are relevant!
We could be finished with our new report, but let’s add a signature field first.
Now we can see what it looks like to fill out our new report. The form will automatically show up on the website.
NOTE: For employees using the KPA EHS iPhone and Android apps, the reports are downloaded daily. You can force the app to download the latest reports by pulling down on the home screen and pressing “Check for Updates”.
As expected, the Description field is hidden unless we choose a “Poor” quality.
NOTE: In this example, we are logged in as an admin which means we have “surrogate” permissions. That means we can submit the report on behalf of someone else so we see two additional fields at the top: observer and date.
Now you can begin viewing responses by going to “Reports” > “Audit Responses”.
You can automatically filter your notifications based on the questions you created.
In this example, you could setup an iPhone alert anytime the Quality is set to Poor. Here’s how:
Now you will receive a push notification on your iPhone when a report is filled out with the quality set to “Poor”.
Watch this quick overview of the KPA EHS system.
Watch this walk-through of the KPA EHS system.
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